© Shutterstock It only takes a few clicks to enable Word's speech-to-text mode. Shutterstock
Microsoft Word is a word processor, a computer application for electronically writing and storing documents of every kind. According to tech website PC Pitstop, Word is Microsoft's second-most popular software application, behind Internet Explorer.
- Shortcuts for Word to add Quick Text (commonly used phrases) to a Word Document. I want to know if there is a short cut to add 'Quick Text' (commonly used phrases or instructions) to a Word Document. I use the same comments in various word documents, and find myself typing it out each and every time.
- Shop for microsoft word software at Best Buy. Find low everyday prices and buy online for delivery or in-store pick-up.
- You can use speech-to-text on Microsoft Word through the 'Dictate' feature.
- With Microsoft Word's 'Dictate' feature, you can write using a microphone and your own voice.
- When you use Dictate, you can say 'new line' to create a new paragraph and add punctuation simply by saying the punctuation aloud.
- If you're not satisfied with Word's built-in speech-to-text feature, you can use a third-party program like Dragon Home.
While typing is certainly the most common way to create and edit documents in Microsoft Word, you're not limited to using a keyboard.
Word supports speech-to-text, which lets you dictate your writing using voice recognition.
Speech-to-text in Word is convenient and surprisingly accurate, and can help anyone who has issues typing with a typical keyboard.
You can use speech-to-text in Microsoft Word in the same way on both Mac and PC.
Check out the products mentioned in this article: Apple Macbook Pro (From $1,299.00 at Apple) Acer Chromebook 15 (From $179.99 at Walmart) How to use speech-to-text on Word using DictateMake sure you have a microphone connected to your computer. This can be built-in, like on a laptop, or a separate mic that you plug into the USB or audio jack.
It doesn't matter which type you use, though the best kind of mic to use is a headset, as it won't need to compete with as much background noise as a built-in microphone.
Gallery: 6 ways that Apple's next major iPhone OS update makes it much, much more like Android (Business Insider)
1. In Microsoft Word, make sure you're in the 'Home' tab at the top of the screen, and then click 'Dictate.'
© Dave Johnson/Business Insider Click 'Dictate' to start Word's speech-to-text feature. Dave Johnson/Business Insider2. You should hear a beep, and the dictate button will change to include a red recording light. It's now listening for your dictation.
© Dave Johnson/Business Insider You know Word is listening when the Dictate button has a red light. Dave Johnson/Business Insider3. Speak clearly, and Word should transcribe everything you say in the current document. Speak punctuation aloud as you go. You can also say 'New line,' which has the same effect as pressing the Enter or Return key on the keyboard.
4. When you're done dictating, click 'Dictate' a second time or turn it off using your voice by saying, 'Turn the dictate feature off.'
You can still type with the keyboard while Dictate is on, but if you click outside of Word or switch to another program, Dictate will turn itself off.
Want to change languages? You can click the downward arrow on the Dictate button to choose which of nine or so languages you want to speak. You might also see additional 'Preview Languages,' which are still in beta and may have lower accuracy.
© Dave Johnson/Business Insider Open the Dictate button's drop-down menu to see your language choices. Dave Johnson/Business Insider Speech-to-text alternativesYou're not limited to using the Dictate feature built into Word. While not as popular as they once were, there are several commercial speech-to-text apps available which you can use with Word.
The most popular of these, Dragon Home, performs the same kind of voice recognition as Word's Dictate, but it also lets you control Word, format text, and make edits to your text using your voice. It works with nearly any program, not just Word.
Related coverage from Tech Reference:
It’s easy as a writer to fall into the trap of shiny new toys. Lightning strike slot machine. There’s an endless number of book writing software programs claiming to be the best at one thing or another, from Microsoft Word to Scrivener to Vellum—and the list goes on and on.
They flash their sexy features at you and promise to be the very thing you need to become the writer you want to be. But sadly, these programs will not make you into the writer you want to be. They offer the world, but often only take your time.
That’s why I would like to offer a defense for using the industry book writing software standard, Microsoft Word.
The Secret to Choosing the Right Book Writing SoftwareIn chapter seven of his leadership classic, Good to Great, Jim Collins addresses the issue of new technology and how businesses should use them. (Before you say that this doesn’t apply to you because you are not running a business, if you are publishing what you write in hopes of someday making money, then you have started a small business, and Collins’s book has loads of wisdom for you.)
When it comes to technology, Collins says that truly great companies understand how and when to embrace shiny new toys. “Good to great organizations,” Collins says, “think differently about technology and technological change than mediocre ones.”
While the average company seeks to use every new technology that arises to solve their problems, great companies use technology as “an accelerator of momentum, not a creator of it.”
Pause for a moment and ask yourself, what does it take to become a great writer?
Like mastering any skill, becoming a great writer takes discipline, focus, intentionality, and hours upon hours of practice.
- Scrivener may be a wonderful tool for dividing up book chapters and helping you organize information, but it is not going to put your butt in the chair and help you bang out those words.
- Vellum may be a wonderful tool for formatting, but it is not going to hammer out chapter after chapter until your plot holes are full.
- While Grammarly may spot potential errors for you, it will not wake you up early before work so you can write and keep you up late at night until the manuscript is finished.
This is what Collins means when he says technologies should be used as an accelerant, not a momentum creator. If you aren’t already putting in the hard work to be the kind of writer you want to be, it doesn’t matter what new writing software you invest in. It is not going to help.
In fact, often new technologies can be a distraction. Each writing software program has its quirks. When we switch to something new, we have to invest time in learning how to use it. Not only are we trying to master the craft of writing, we are trying to master new tech as well. And if we are always chasing the new thing hoping it will make us into the writers we want to be, then we will exponentially slow our progress as writers.
So what is a new writer to do? If the fancy programs aren’t going to solve your problems, where should you turn?
3 Invaluable Strengths of Microsoft WordWhen you are learning the daily discipline of writing, I recommend using Microsoft Word for three simple reasons. (In a recent article comparing Scrivener to Word, Joe Bunting explained the strengths of Word. I recommend you go back and look at the reasons he laid out as they make my case for the software. I will do my best not to repeat his arguments.)
1. Word Is the FoundationMicrosoft Word is the standard all the other programs are built on. Word was one of the first writing software programs on the scene, which means it set the tone for the features programs need to have, and it continues to do so. As Microsoft Word goes through evolutions, the other writing software programs follow suit. https://xibp.over-blog.com/2020/12/fuel-for-keynote-themes-2-0-x.html.
Therefore, if you can master Word, you can master any of the others because you understand where they are coming from.
When you are developing the daily discipline of writing, you might as well do it on a program that is going to help you graduate to something else in the future. Once you understand your strengths and weaknesses as a writer, you can then make a decision about what specialized technology you need to master. And if you have learned how to be a writer on Word, you will easily make a jump to something else because its creators had Word in mind when they made it.
2. Word Is Common Among Non-WritersWhen I finish a book, the first thing I do is send it to beta-readers. Before I publish it, I need fresh eyes on it. Because I have written it in Word, anyone can read it.
While fancy book writing software programs might be popular among writers, Word is the standard for professionals. It’s in every university. It’s at almost ever business. Even if a business isn’t using Word, they have a way to convert and read Word documents.
Being able to attach your book to an email and send it off to a friend for a second opinion is invaluable. Word allows you to do that simply, without hassle.
Additionally, if you turn on the “Track Changes” feature, Word allows those readers to review your work without making permanent changes to the document. When they return the book to you, you won’t have to search it for changes. They will be marked and ready for you to accept or reject.
3. Every Platform Accepts WordI’ve used Word to write and “publish wide” three novels, two short stories, and four compilations with other authors. This week, in fact, I published a new short story using Amazon KDP, Kobo Writing Life, and Draft to Digital. While each platform wants something a little different, all three distribution platforms will accept a document I can create with Microsoft Word.
When you do finish your work and it is time to distribute, Word has what you need to get the job done.
Choose WiselyWhile other book writing software programs might have flashy features that promise to make you an incredible writer, until you’ve built the habits and disciplines you need as a writer, until you know your strengths and weaknesses, don’t be lured in by their siren song. Rather, learn to be a writer on the industry standard.
Buy Microsoft WordThose other programs will only accelerate what you are currently doing. They won’t create new momentum. If you can publish with Microsoft Word, then the other programs will feel familiar when you are ready to try something new.
If you’re looking for programs to accelerate your writing, check out our list of the Top 10 Pieces of Software for Writers (hint: Microsoft Word is #6!).
Do you use Microsoft Word for your writing? What makes it useful for you? Let us know in the comments.
PRACTICE Find Microsoft WordToday, focus on your writing, not the medium you’re using to write it. Open up Microsoft Word, or if you want to go back to true old school basics, pull out a pen and paper. Then, take fifteen minutes to write a story about a character who’s always excited for the next best thing.
Microsoft Word Software For Sale:max_bytes(150000):strip_icc()/shutterstock_478275160-google-docs-5a60c4d913f12900363eba36.jpg "Used Microsoft Word Software")
It’s easy as a writer to fall into the trap of shiny new toys. Lightning strike slot machine. There’s an endless number of book writing software programs claiming to be the best at one thing or another, from Microsoft Word to Scrivener to Vellum—and the list goes on and on.
They flash their sexy features at you and promise to be the very thing you need to become the writer you want to be. But sadly, these programs will not make you into the writer you want to be. They offer the world, but often only take your time.
That’s why I would like to offer a defense for using the industry book writing software standard, Microsoft Word.
The Secret to Choosing the Right Book Writing SoftwareIn chapter seven of his leadership classic, Good to Great, Jim Collins addresses the issue of new technology and how businesses should use them. (Before you say that this doesn’t apply to you because you are not running a business, if you are publishing what you write in hopes of someday making money, then you have started a small business, and Collins’s book has loads of wisdom for you.)
When it comes to technology, Collins says that truly great companies understand how and when to embrace shiny new toys. “Good to great organizations,” Collins says, “think differently about technology and technological change than mediocre ones.”
While the average company seeks to use every new technology that arises to solve their problems, great companies use technology as “an accelerator of momentum, not a creator of it.”
Pause for a moment and ask yourself, what does it take to become a great writer?
Like mastering any skill, becoming a great writer takes discipline, focus, intentionality, and hours upon hours of practice.
- Scrivener may be a wonderful tool for dividing up book chapters and helping you organize information, but it is not going to put your butt in the chair and help you bang out those words.
- Vellum may be a wonderful tool for formatting, but it is not going to hammer out chapter after chapter until your plot holes are full.
- While Grammarly may spot potential errors for you, it will not wake you up early before work so you can write and keep you up late at night until the manuscript is finished.
This is what Collins means when he says technologies should be used as an accelerant, not a momentum creator. If you aren’t already putting in the hard work to be the kind of writer you want to be, it doesn’t matter what new writing software you invest in. It is not going to help.
In fact, often new technologies can be a distraction. Each writing software program has its quirks. When we switch to something new, we have to invest time in learning how to use it. Not only are we trying to master the craft of writing, we are trying to master new tech as well. And if we are always chasing the new thing hoping it will make us into the writers we want to be, then we will exponentially slow our progress as writers.
So what is a new writer to do? If the fancy programs aren’t going to solve your problems, where should you turn?
3 Invaluable Strengths of Microsoft WordWhen you are learning the daily discipline of writing, I recommend using Microsoft Word for three simple reasons. (In a recent article comparing Scrivener to Word, Joe Bunting explained the strengths of Word. I recommend you go back and look at the reasons he laid out as they make my case for the software. I will do my best not to repeat his arguments.)
1. Word Is the FoundationMicrosoft Word is the standard all the other programs are built on. Word was one of the first writing software programs on the scene, which means it set the tone for the features programs need to have, and it continues to do so. As Microsoft Word goes through evolutions, the other writing software programs follow suit. https://xibp.over-blog.com/2020/12/fuel-for-keynote-themes-2-0-x.html.
Therefore, if you can master Word, you can master any of the others because you understand where they are coming from.
When you are developing the daily discipline of writing, you might as well do it on a program that is going to help you graduate to something else in the future. Once you understand your strengths and weaknesses as a writer, you can then make a decision about what specialized technology you need to master. And if you have learned how to be a writer on Word, you will easily make a jump to something else because its creators had Word in mind when they made it.
2. Word Is Common Among Non-WritersWhen I finish a book, the first thing I do is send it to beta-readers. Before I publish it, I need fresh eyes on it. Because I have written it in Word, anyone can read it.
While fancy book writing software programs might be popular among writers, Word is the standard for professionals. It’s in every university. It’s at almost ever business. Even if a business isn’t using Word, they have a way to convert and read Word documents.
Being able to attach your book to an email and send it off to a friend for a second opinion is invaluable. Word allows you to do that simply, without hassle.
Additionally, if you turn on the “Track Changes” feature, Word allows those readers to review your work without making permanent changes to the document. When they return the book to you, you won’t have to search it for changes. They will be marked and ready for you to accept or reject.
3. Every Platform Accepts WordI’ve used Word to write and “publish wide” three novels, two short stories, and four compilations with other authors. This week, in fact, I published a new short story using Amazon KDP, Kobo Writing Life, and Draft to Digital. While each platform wants something a little different, all three distribution platforms will accept a document I can create with Microsoft Word.
When you do finish your work and it is time to distribute, Word has what you need to get the job done.
Choose WiselyWhile other book writing software programs might have flashy features that promise to make you an incredible writer, until you’ve built the habits and disciplines you need as a writer, until you know your strengths and weaknesses, don’t be lured in by their siren song. Rather, learn to be a writer on the industry standard.
Buy Microsoft WordThose other programs will only accelerate what you are currently doing. They won’t create new momentum. If you can publish with Microsoft Word, then the other programs will feel familiar when you are ready to try something new.
If you’re looking for programs to accelerate your writing, check out our list of the Top 10 Pieces of Software for Writers (hint: Microsoft Word is #6!).
Do you use Microsoft Word for your writing? What makes it useful for you? Let us know in the comments.
PRACTICE Find Microsoft WordToday, focus on your writing, not the medium you’re using to write it. Open up Microsoft Word, or if you want to go back to true old school basics, pull out a pen and paper. Then, take fifteen minutes to write a story about a character who’s always excited for the next best thing.
Microsoft Word Software For SaleWhen you’re done, share your writing in the comments, and don’t forget to leave feedback for your fellow writers!
Microsoft Word For Cheap